Here is the guide to planning the most exciting incentive trips for employees

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Here is the guide to planning the most exciting incentive trips for employees  06th June 2022


The constant hustle of work-life can be overbearing and taxing for the employees. Planning an incentive trip is an effective way to appreciate your employees while also letting them know that you care for their health and wellbeing. But planning a trip for different people with a budget can be challenging. You have to keep their interests, choices, and health conditions in mind.

This article will look at some practical ways of planning incentive trips for your employees.

1. Understanding the budget:

The first checkbox to tick while organizing incentive tours is finalizing the budget. Having a clear picture of what you can do and where you can stay gives you an overview of planning the entire tour efficiently. You can find multiple hotel options with varying price points, thus making it easier for you to decide on factors such as food and living.

2. Understand what employees enjoy:

It can be a tedious task to attend to everyone’s needs. Hence, getting an idea of the likes and dislikes of others would help in making a balanced trip suitable for everyone. You can try conducting a survey for the employees. Choose viable tour options before handing out the survey forms so the employees can choose from the given options.

3. Duration of the trip:

Keeping in mind the budget and the number of people going on the trip, you must decide the duration of the trip. If you have a limited budget and plan to go to exotic destinations or expensive accommodations, consider limiting the number of days. However, if you are planning a trip to a place with a moderate hotel, you can extend the duration of the stay.

4. Choose a travel company:

Travel agencies are equipped with resources and know-how to plan all kinds of trips for you. Choosing a reliable travel agency can significantly reduce your time and stress. Before outsourcing the planning to a travel agency, verify their terms and conditions, cancellation policies, and, most importantly, their customer reviews. Good customer reviews ensure that you are entrusting the responsibilities to a genuine company.
Ask your travel agent for extra benefits or complimentary services as part of your package. Do not forget to sit down and have a detailed discussion on the itinerary and scope of various activities that the team can indulge in. Make sure that the accommodation has multiple recreational activities and food choices to suit the needs of everyone.

5. Do not go overboard with the planning:

Leave room for change and other opportunities. Give your employees the chance to make impromptu plans. This gives them a scope to bond with other employees and is also a great way to inculcate various team-building activities. Sometimes all that your employees need is a day’s rest. Leave sufficient time for people to unwind. Overdoing the activities and touring the place can be hectic and kill the retreat's entire purpose. Including a rest day in your travel itinerary is an excellent way to make it a relaxed tour.

Remember that planning a trip can be a huge responsibility and require a reasonable amount of time to reach a conclusive decision. Plan the trip well in advance to ensure no last-minute unavailability in bookings and accommodation.

While travelling with a big group, there are possibilities of missed flights, overbooked hotel situations, and other mismanagement of events. To skip these worries, look for general insurance plans to safeguard your employees against any extra expenses that you might incur during the trip. Dedicated research can tell you about all the good policies of general insurance India you can invest in.

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Disclaimer: The information provided above is for illustrative purposes only. To get more details, please refer to policy wordings and prospectus before purchasing a policy.